JAM CITY EMPLOYEE PRIVACY PROTECTION

Your data & deets

We collect a variety of information on applicants and employees, current and former.  In this section, we outline the who, the why, and the how of sharing your data.  If you have any questions about our privacy practices or this Privacy Notice, please contact Jam City by email at people@jamcity.com.

THE INFORMATION WE COLLECT

Let’s start with what we know about you.  Information we collect includes:

1. Identifiers
   • Examples: name, address, phone number, email address, date of birth, passport number, driver’s license number, Social Security number or other government-issued identification number, contact information of third parties in case of an emergency, and beneficiaries under any insurance policy.

2. Personal information categories (as defined by Cal. Civ. Code § 1798.80(e)).
   • Examples: financial information related to credit checks, bank details for payroll.
3. Protected classification characteristics (as defined under California or federal law)
   • Examples: Age, national origin, citizenship, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), details of health and disability, including medical information, health insurance information, mental health, medical leave, and parental leave.
   • We also collect optional demographic information such as race or ethnicity to help ensure we are building an equitable workplace.
     
4. Internet or other electronic network activity information.
   • Examples: your Internet protocol (IP) address, inferred location based on your IP address or activities, device identifiers associated with your computer or device, mobile carrier and related information, activity logs, and other information about activities you engage in on Jam City property, equipment, accounts, systems and networks. 
   • Note that Jam City may monitor and review employees’ uses of Jam City equipment, accounts, information technology systems and networks, including its phone networks, computer networks, including those used to access the Internet, videoconferencing systems and other company-provided electronic communications tools.  Jam City may access and review electronic files, messages, and emails sent or stored on its information technology systems, including accounts, computers and devices provided to employees.  Please note that you have no expectation of privacy while at Jam City premises or using Jam City information technology systems, networks, and electronic communication tools. 
     
5. Audio, electronic, visual, thermal, olfactory, or similar information.
   • Examples: your email communications, information you post on intra-company sites, your appearance in CCTV footage, information you voluntarily submit via optional surveys or internal contests, as well as information you provide during the interview or performance review process.
     
6. Professional or employment-related information
   • Examples: employment history, information recorded on your resume/CV or application form, language abilities, professional qualifications, salary information.
   • We may collect or receive information about you from other sources, including through third-party services and organizations to supplement information provided by you, or from other Jam City employee and/or customers as part of your review process.  In addition, where permitted by law, we may conduct background checks on you prior to your employment with Jam City.  This supplemental information allows us to verify information that you have provided to Jam City.
     
7. Education information
   • Examples: Education history (as part of a resume/CV or application form).

8. Inferences drawn from any of the information identified above to analyze your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

HOW WE USE YOUR INFORMATION

There are a variety of purposes for this data such as evaluating whether you’re qualified for a position, communicating with you about said position, and making sure your taxes are filed properly. 

We really enjoyed making the list above, so we did another one that includes all the reasons we might use your data.  Here goes…

• Assessing your suitability, aptitude, skills, qualifications, and interests for employment with Jam City;
• Communicating with you about the application process and/or your application;
• Assisting you with obtaining an immigration visa or work permit (where required and requested by you);
• Taking steps at your request prior to entering into an employment contract with you (for example, after we have sent you an offer, we need to process certain personal information in order to enter into and then perform the contract of employment);
• Workflow management, including assigning, managing and administering projects;
• People Team Operations administration and communication;
• Making sure you get paid and receive your benefits;
• Compensation, including bonuses and long-term incentive administration, stock plan administration, compensation analysis, including monitoring overtime and compliance with labor laws, and company recognition programs;
• To pursue our legitimate interests as a company (for example, fraud prevention, network and information security, disclosure to affiliated organizations for administrative tasks, employee monitoring for safety or management, whistleblowing schemes, enforcement of legal claims, and research purposes);
• Job grading activities;
• Performance and employee development management;
• Organizational development and succession planning;
• Benefits and personnel administration;
• Absence management;
• Helpdesk and IT support services;
• Internal and/or external or governmental compliance investigations;
• Internal or external audits;
• Where it is necessary for the establishment, exercise or defense of legal claims; 
• Diversity and inclusion initiatives;
• Restructuring and relocation;
• Emergency contacts and services;
• Employee safety;
• To comply with our legal obligations;
• Processing of employee expenses and travel charges;
• Acquisitions, divestitures, and integrations; and
• As you otherwise agree or consent. 

HOW WE DISCLOSE YOUR INFORMATION 

There are a few different reasons we may share your data with another company.  For example, we share your information with vendors and who provide IT services or maintain our People Team Operations.  We also may share personal information with our affiliates and subsidiaries for internal business purposes.  

Sometimes you share your own data without even realizing it.  For example, we may offer intra-company accessible sites, pages, messaging channels, blogs, or forums for you and your coworkers to communicate and collaborate with each other, such as Microsoft Teams, Discord or Slack (“Intra-Jam City Sites”). when you post content to the Intra-Jam City Site(s), your coworkers may be able to see some of your personal details, such as your name and/or picture in addition to the content you post. 

There are times where we may need to access, preserve, or disclose your personal information to notify an emergency contact, comply with law enforcement, protect you or other employees, enforce our policies and contracts, collect amounts owed to us, or another similar situation.  If or when this happens, if we think it’s necessary, we will share your information.

If we are involved in an actual or proposed merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, sale of company assets, or transition of service to another entity, then your information may be transferred as part of such a transaction as permitted by law and/or contract. 

INTERNATIONAL DATA TRANSFERS

Your data’s gone global!  All information collected by Jam City may be transferred, processed, and stored anywhere in the world, including but not limited to the United States, in order to carry out our People Team Operations. Note that it’s possible that your information will be shared, processed, and kept in a country different from where you live. To help keep your personal data safe, we keep informed of local laws and take best efforts to follow them.  

YOUR RESPONSIBILITIES 

Please keep your records with us updated and accurate.  This will help us determine the correct wage deductions and make sure that your benefits aren’t interrupted.  If you change your name, move, get married, or have a baby, let us know so we can update your details.  Finally, please make sure your emergency contact information is kept up to date, you know, in case of an emergency. 

DATA RETENTION

We will hold onto this information as long as necessary to complete our mission, whether that’s resolving a dispute, enforcing our agreements, or complying with applicable laws.

SECURITY OF YOUR INFORMATION

We take commercially appropriate steps to implement and maintain reasonable security procedures and practices to protect your personal information.  That said, we cannot ensure or warrant the security of any information you provide to us.

YOUR RIGHTS

Depending on where you live, you can request confirmation of whether we are processing your personal information, get a copy of that data, receive an electronic copy of the data you gave us, correct inaccurate information we have, object or restrict use of your data, or ask for your personal information to be deleted. In as much as we can do all of that while complying with our legal obligations, we can absolutely do so. If you do ask for us to delete your data, we’ll take steps to verify your identity before fulfilling your request.

THIRD-PARTY WEBSITES/APPLICATIONS 

We work with a variety of third-party websites, including during the recruiting process.  Since we do not control these third-party services, we aren’t responsible for their privacy practices and recommend you read through their terms of services and privacy policies.  Visit at your own risk.

CHANGES TO OUR PRIVACY NOTICE AND PRACTICES

This policy may change from time to time, and when it does, we’ll make sure to notify you (we’re required to by law). If you don’t agree with any portion of the Privacy Notice, reach out to recruiting@jamcity.com or the People Team immediately.